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Midwest Small Group Work
(Group 1) Chapter Membership
Who Belongs? Who are your members?
Min: Assoc/Accr./Dev members-
definition of developing: some MDT representation
Best: Assoc/Accred NCA members
o Devel: consistent task force
NCA should seek chapter input when considering status
Voting
Min: any consistent, designated rep from an agency
Best: Assoc/Accred. only 1 vote per agency- in good standing
Categories of membership and how defined
Min: have a definition
Best: Time standard- show progress to move up in membership- 2 year time frame for each level
Dues
Min: have them
Best: all levels pay dues/ tiered system on amount based on program operating budgets
Reporting requirements
Min: #’s reflecting reports to state chapter
Best: consistency of what’s being reported
Part 1:
What’s Working?
- funding for chapter coordinator = motivation from chapter
- membership active involvement with other members
What’s Not?
- developing centers that are unknown
- centers where problems exist- trickling down throughout state
- confusion of what to expect from state chapter
Part 2:
Recommendations:
- relationship exist btw chapters (designated person) and NCA re: recognition of developing programs – Notification of staff changes for efficient information exchange
- chapter input in accreditation process (reference)
- bootcamp required for accreditation
- new director training
- Fed $$
(Group 2) Organizational Capacity
Leadership Structure
Min: coord. To head state chapter
o Job description
o Board Structure
Best: same
By-laws/501c3
Min: have them, revise and update on 5 year cycle
Best: same abide by 501 rules
Staff
Min: designated person
Best: designated training coord. Vol/paid, Vol/paid support staff
Strategic Plan
Min have one
review on 5 year cycle
involved and reviewed by membership
Best: same
Include business/operation plan for year, with goals/objectives, reviewed annually
Growth Plan
Min: ID assessment process: serving needs? What’s missing? (geographic)
Best: ID assessment process plan of action, strategy to respond to CAC requests
Financial Development Plan
Min: have a fiscal agent, funding source/budget, written financial policies
Best: independent/external audit
Meeting Frequency
Min: meet 4x’s/year
Best: same- plus annual meeting incl. CAC staff, team members
Part 1:
What’s Working?
- state coordinators
- incorporating bylaws
- networking united force for legislature
- frequent meetings
- growth plans, regionalizing
- committees
- formal structure
- “” training
- voice within legislature
- strong board structure with connections
What’s Not?
- informal structure within chapter
- inconsistent leadership
- lack of training, funding
Part 2:
Recommendations:
- developing standards for Accred.
- $$ to state chapters for training and mentoring for networking
(Group 3) Training and TA
Training provided by Chapter to
Members
MDT
Communities
Min: basic notification of plan
Best: coordination/survey of audiences, develop training, evaluate training, share results with CAC’s and other participating agencies
Funding issues- statewide coordinators for training, statewide website training calendar
Technical Assistance
Mentoring
Orientation
Board Development
Min: share MDT protocols
current resources? RCAC websites check first
How advanced chapters got to where they are- history for learning
Best: engage and agree on what best practice is
Cost for training and technical assistance/ Funding
Min: local CAC’s provide training in-kind or access through Regional
Best: create a mix of funding through NCA, RCACs, State
Identify use of technology- what’s out there?
Videotaping conferences/sessions as resource
Part 1:
What’s Working?
- individual CAC’s have found niche of specialized training- balance
- use of RCAC $$ training/ providing trainors
- statewide team coordinators- MDT, training
- NCA n.e.t.
- List serv
- Networking- Summit, Conferences
What’s Not?
- what’s available from each RCAC- need to be in the know
- funding for training and then staff turnover
- no one central training website/calendar
o latest research?
o stats from other states on various subjects?
o NCA trak- disc but no capability to “play” with it
o Categorize list serv by topic
Part 2:
Recommendations:
- clarification on NCA, RCAC’s- charged with Training and TA?
- Download free docs and publications
- National Ad campaign -NCA – help states |
